How To Merge Multiple Apple IDs


One issue with Apple ID’s, from many consumers since the release of iCloud is that you can’t merge them. Since iCloud was released in 2011, it’s become more of an issue with the transfer of data. Users are stuck scratching their heads wondering how to merge iCloud accounts. So if you want to know how to merge Apple ID’s together, this guide will help with the transfer of information into one account.

The History Of Apple ID’s

Those who had signed up to Apple’s old cloud service MobileMe (which was also formerly .Mac and iTools) were under a prerequisite to create a email address to use the service. So began the fallout when Apple introduced the App Store. Users were no longer required to use an Apple domain as an email address. There have been many requests over the years to Apple asking them to facilitate it. Unfortunately, the ability to merge an Apple ID with an old Mac Domain ID has been falling on deaf ears.

Do Some Research On Your Apple ID’s Beforehand

When it comes to combining Apple ID’s you need to look at what they’re used for. Primarily the iCloud ID you have (unless you’re fairly new to Apple) has been used to store documents and information while your App Store ID is traditionally used for purchases. So instead of merging Apple ID’s, it’s about transferring information from one to the other.

With your iCloud Account, you need to look at what it is you have stored there. Then decide what is most important to you. iCloud syncs the following automatically from your devices:

– Mail (if you’re using an Apple domain as your main mail account. Otherwise if you’re using Gmail, POP3, IMAP, Exchange or other mail providers you don’t need this option)
– Contacts
– Calendars
– Reminders
– Safari Bookmarks
– Notes
– Passbook
– Photos (in particular Photostream)
– Documents (which are Keynote, Numbers, and Pages)
– Backups of your iPhone

If you’re looking to merge your Apple ID’s the simple truth is, you can’t. However, here’s how you can get all your important information and transfer it over to just a single Apple ID.

Your iOS Backups

Now, this is an important one. Before you do any of the below, make sure that you backup your phone to iTunes first to ensure that you have a localized backup on your computer.

When you log in with your new Apple ID on your iOS devices, you’ll have the option to decide what you want going to iCloud and what you want staying local. To select these options, go to “Settings” > “iCloud” > “Log In With New Apple ID” > scroll to bottom > “Storage & Backup” > select “iCloud Backup”.

Your iOS device is now backing up all of your information to your iCloud profile with your new Apple ID and you’re done. You’ve now moved all of your important information over to your new Apple ID and reduced the hassle of having multiple IDs.

Choosing Which Apple ID To Keep.

The one you’ll most likely want to keep is the one you use for your App Store Purchases and iMessages. That is unless you want to go and purchase all of your Apps again (it’s a no-brainer really).

Every Apple ID now has access to iCloud as standard with storage data for free. You also have the option to increase this to 50GB for $0.99 per month and 200GB for $2.99 per month. You can also opt for the 2TB option for $9.99 per month that can be shared with your family through Apple Family Sharing. To check out how much you’re currently using with iCloud go to “Settings” > “iCloud” > “Storage” and you’ll see exactly what is used out of your current allowance.

Getting Your Documents From iCloud

When it comes down to this, it all depends on what information you have stored in iCloud. If like me you have bundles of presentations, word/pages documents and spreadsheets these are easily downloadable. Since Apple introduced iCloud Drive this has now expanded to include multiple file extensions outside the Apple ecosystem.

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Start off by creating a folder on your desktop (e.g. iCloud backup). Within that folder, create a number of subfolders for each of the items you’re going to download (e.g. Contacts, Keynote, Numbers etc).

To get your documents, just login into iCloud and select where you have your documents stored. Select all of your documents – then right click and download them into the separate folders you’ve created on your desktop.

The great feature with Pages, Numbers, and Keynote in iCloud is that you can fully edit all of your documents in your browser whether they’re from a PC or Mac. Once you’ve downloaded all of your documents from your old Apple ID, all you have to do is drag and drop them into iCloud with your new Apple ID and then you’re done. You’ve now transferred your documents from one Apple ID to the other.

Migrating Your Contacts

iCloud automatically syncs your contacts from your devices. So migrating your contacts is quite easy and painless.

Whether you’re on a PC or Mac you’ll be using iCloud to export the information.

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Log in to iCloud with your old Apple ID and select “Contacts”. Select them all (CMD+A if using a Mac) and in the bottom left-hand corner, click the cog. Then select “Export Contacts” and save them to your desktop folder. They will now be ready to import into iCloud with your new Apple ID using the same method. Just select “Import Contacts

Migrating Your Photos

iCloud uses your Apple ID to share your photos in Photostream and Shared Albums. However, you also have the originals on your devices (unless you’ve deleted them). All you need to do is make sure you have a backup of those photos on your desktop. Then import them into iPhoto (or “Photos” application if using Windows).


Unfortunately, you will not able to download your notes to an importable file. iCloud used to allow you to email all of your notes to one of your email addresses. However that feature seems to now be defunct. So..looks like you’ll have to do it the hard way.



Depending on whether you are using PC or Mac, most have the ability to export all the information to your desktop as a file. If you are using exchange, it won’t matter, as the login you are using isn’t associated with your Apple ID. However, if you are using your Apple ID as your default calendar, go to your calendar software and within “File”, you should have the ability to export it to your desktop which will also allow you to import it when you set up your new Apple ID as the default.

apple-calander Merge Apple ID’s | Looking To Merge Your Apple ID’s? Well, Here’s Our Way Around It.


This is probably the one you’ll treasure most as you don’t want to lose all of those messages you have stored in your phone by switching to another Apple ID. iMessage can store multiple email addresses to be used from iMessage when you’re sending or receiving. To add your new Apple ID (if it’s not already being used as your default), do the following. “Settings” > “Messages” > “Send & Receive” > “Apple ID” > Sign out of your old Apple ID and enter in your new Apple ID > then “Add Another Email” which is your new Apple ID and you’re good to go. Don’t worry, you won’t lose any messages in switching over your Apple ID’s

Safari Bookmarks

The great things about Safari is that any bookmark you have on one device automatically shows up on all your other devices using the same Apple ID. You’ve probably spent a good bit of time collecting these and putting them back in manually could be a bit of a pain. In order to do it easily simply go to “File” > “Export Bookmarks” and it will save as an HTML file on your desktop, ready for you to import it with the new Apple ID.

When you’ve set up your new Apple ID, just go to “File” > “Import Bookmarks” and select the file you want. You’ll want to do this on your computer first so that your iOS devices can take the information from it when you log into them with your new Apple ID.

Hopefully, this was some use (until Apple finally allows merging of Apple ID’s).

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